<World Pen Pool Guidelines-Jan, 2019>
- The SFCC Secretariat will lobby for as many slots as possible for events that require pool slots.
- Upon attaining two seats for pen pool slots, one seat will be allocated to western media, and another will go to Japanese media.
- Should only one pool seat be open, it will be a world pool consisted of western media and Japanese media, and reports are to be written in Korean. More specifics for how pool guidelines are followed can be discussed and decided upon agreement within the pen pool members.
- In the instance that only one pen pool slot is available, Japanese media will be given priority for covering Japanese-related events (eg. Japanese Prime Minister's visit) while English language media will be given priority for American events (eg. U.S. Secretary of State's visit). If there is no clear interest for either group (eg. Slovenian prime minister’s visit) the single slot will alternate between Korean language and English Language reporters. The resulting report will be shared among all members of the pool in Korean.
- In situations where there are three pen pool slots, Chinese media gets the priority to bid for the third slot. If there are no applicants from Chinese media for the third slot, or there are four or more slots available, all members are qualified to participate in a lottery-system selection for a slot.
- In special cases where Chinese media must share a pool report with western and Japanese media, Chinese media must also write the pool report in Korean and share that pool report. (eg. 2018 Inter-Korean Summit, trials at the Court, abrupt changes to pools on the scene)
- If a designated pool reporter is unavailable or unwilling to cover the event, they are free to arrange to swap “shifts” with another pool member. If you chose not to cover an event, you will not receive the resulting report. If no one wants to cover the event, the pool itself is dismissed. Assigned pool reporters are required to deliver their reports in a timely manner.
- The SFCC secretariat will manage the administrative operations of the pool guidelines, and should there be necessary adjustments or issues to be raised regarding pen pool reports, opinions should be raised to the respective representatives of the western, Japanese, and Chinese media, and will be discussed within the representatives before being announced to all members. And it will be finalized to all SFCC members.
<Western PEN POOL Guideline-April 2018>
1. The SFCC Secretariat will lobby for a maximum number of pen pool places at every event.
2. The pooler for Western language media should be able to transcribe in Korean and will be required to produce a full pool report in Korean only. Assigned pool reporters are required to deliver their reports in a timely manner.
3. Members of the Japanese media will agree among themselves the system for allocating reports to their pool slot. They will distribute Korean language reports amongst themselves. Members of the English language media pool will share their report amongst themselves.
4. The pooler will be selected via lottery conducted by the SFCC secretariat or 3rd party system that guarantees fairness. The lottery will select a pooler and an alternate pooler.
5. If the organization selected as pooler drops out and hands over to the alternate, it will not receive a pool report. It will also be obligated to fulfil pool duties for the next pool event it signs up for that has 2 or more interested parties, including themselves.
6. The organization becomes liable to penalty if it bows out and hands over to the alternate, who must be informed as soon as possible before the pool event. If the designated pooler (individual) is replaced within the organization or a volunteer from another organization and the substitute delivers the pool report, the original pooler is not subject to penalty.
7. An organization that delivers a pool report can opt out of pool duty for the following event that they sign up for, in the event that they are drawn.
8. Alternate poolers who are drawn via lottery who do not produce pool reports are not eligible for exemptions from the next pool event they sign up for.
Organizations that are sole applicants for pool events are not obligated to produce pool reports and are also not eligible for exemptions.
9. Should a certain organization withdraw from their pool responsibility twice, there will be a separate meeting of the Western pen pool group to discuss penalties and further action.
10. Reporters can take turns covering a certain event if it is widely expected it will take more than 4 consecutive hours (trials, etc.) should the organizer allow.
11. In the instance that only one pen pool slot in available, Japanese media will be given priority for covering Japanese-related events (e.g. Abe visit) while Western language media will be given priority for American events (e.g. Trump visit). If there is no clear interest for either group (e.g. Slovenian prime minister visit) the single slot will alternate between Korean language and English Language reporters. The resulting report will be shared among all members of the pool, in whatever language it is compiled in.
12. If there are three pen pool slots, there will be a draw among interested SFCC organizations that have not been selected for other existing pool duties to fill the spare spot.
13. All Western media pool organizations are bound by the above guidelines.